Student Art/Exhibit Showcase Guide

Who Can Showcase Their Art or Academic Research Posters?

All student art and other creative work exhibited in the University Libraries must have a sponsor that is affiliated with Old Dominion University, and falls into one of the following categories:

• University department/office or academic college
• Student organization*

* Student organizations must be registered with the Office of Leadership and Student Involvement.

Submitting a Request

Student display space requests must be submitted at least one week in advance of desired display dates.

While filling out the request form, please keep the following in mind:

• Fully spell out all sponsoring group names (i.e. no acronyms)
• List the exact start and end dates of your exhibit. 
• Phone numbers must be to ODU office phones (applies to faculty and staff only)
• Email addresses must be @odu.edu addresses

Student exhibit space requests are answered Monday-Friday 8:00 am-5:00 pm (excluding holidays and university closings). A request is not considered confirmed until you receive a confirmation email.

Cancellations

If you want to cancel your reservation to exhibit student work, please email jhoyt@odu.edu as soon as possible.

In the event that ODU announces that all university events are canceled (e.g. due to inclement weather), all events scheduled at Perry Library will be canceled as well.

No-Shows

Events that do not take place will be considered no-shows if advance notice is not sent to jhoyt@odu.edu.

Three no-shows in one semester could result in the loss of privileges for the rest of term.

Parking

If your event will be attended by non-ODU affiliated attendees, please contact Transportation & Parking Services with questions regarding parking passes and where attendees should park prior to the event.

Important: 

The university's polices and protocols for event management applies to all events in the libraries.  Please review the Universities' Event Management Policies & Protocol.

The link to the form is below.  By submitting this form, you are indicating that you have read and fully understand the terms of having an event or displaying your work in the University Libraries.  

Student Exhibit Space Request Form 

Do not use this form to submit a reservation request for the following areas:

• Learning Commons collaboration rooms (for ODU student use only)
• The Library Instruction Room 1306 (for library instruction only)
• Any other spaces within Perry Library