Skip to Main Content

ODU Libraries Policies & Guidelines

This is where you will find links to the Libraries policies and guidelines related to our services, spaces, collections, and more

Bulletin Boards

Perry Library has two official bulletin boards for the purpose of posting or displaying information relevant to the mission of the University. The bulletin boards are in the back hallway on the 1st floor, across from the Writing Center. Additional posting areas can be found in the Music Library and the Hofheimer Art Library.

The criteria below apply to all official posting areas in the University Libraries; postings that do not meet the criteria, or that are posted outside of the authorized bulletin boards, will be removed and discarded immediately.

Posting Criteria 

  • Postings must have a contact name and phone number/email. 

  • Flyers must be no larger than 11” x 17”.  

  • A maximum of one flyer per posting area is allowed. 

  • Flyers may only be posted to the two bulletin boards across from the Writing Center in Perry Library, the bulletin board next to the Help Desk in the Music Library, and the glass posting area in the Hofheimer Art Library. 

  • For event flyers, the sponsoring group must be an ODU department or SGA approved student organization, or the flyer must have an ODU student or faculty member’s contact information. 

All bulletin boards are cleared regularly; postings are discarded upon removal. 

Related University Policies:

Last updated: 6/28/24 TAH  

Digital Signage

This guideline provides a fair and equitable opportunity for ODU-affiliated student organizations and campus offices to promote events, services, or resources that are available to the ODU community though the digital signage system in Perry Library.

DEFINITIONS

  • Digital Signage refers to all content posted on the television monitors in the Learning Commons at Perry Library.
  • AxisTV refers to the current digital signage system used by Old Dominion University.

GENERAL GUIDELINES

Content must meet the guidelines below to be accepted for display on the Perry Library digital signage system. ODU Libraries’ Head of Learning Commons and Branch Libraries will have the final authority to accept or reject signage requests.

  • Content must be from an ODU campus office or ODU-affiliated student organization.
  • Events must be open to the ODU community.
  • Priority will be given to free events. Events with a cost to attend may be displayed at the Libraries’ discretion.
  • Signage that contains content subject to copyright, including trademarks, will not be posted.
  • Signage that contains inappropriate subject matter or obscenity will not be posted.
  • Signage must contain appropriate and relevant event information, including event date(s), time(s), cost, website or QR code, and/or contact information.
  • Signage must clearly identify the event sponsor(s).

Media intended for display on televisions in the Naro Video space (Perry 1222) must be rated G, PG, or PG-13. Unrated media will not be displayed.

PROCEDURES & DISPLAY GUIDELINES
Content must be provided as a PowerPoint slide using the standards below:

  • For the best display, slides should have a horizontal orientation.
  • For the best visibility, high contrast between slide background and text works best (e.g., light colored background with dark text or dark background with light text.) Use an accessibility Contrast Checker such as WebAIM (https://webaim.org/resources/contrastchecker/) to ensure that text is readable for users with color blindness or other visual impairments.
  • For best readability, avoid elaborate fonts. Sans-serif fonts (e.g., Arial, Calibri) are recommended. Main text should be displayed in 32pt font minimum. Sponsoring group information can 24pt font. Do not use all caps. Include no more than 10 lines of text.
  • PowerPoint slides must be submitted as attachments to learningcommons@odu.edu. If requesting postings for multiple events, send each event slide as a separate attachment (i.e., do not include multiple slides for different events in the same PowerPoint presentation.) If slides cannot be displayed as submitted, they will be returned to the submitter for correction.

Slides will begin running one week prior to the date the event begins and will stop running on the day and time the event ends.

Slides are typically displayed for eight seconds. Slides with a a significant amount of text may be displayed for longer as needed.

updated 2/20/2025 tah

title
Loading...