Conference Rooms 1310-1311
The Learning Commons Conference Rooms are designed for programs and events open to ODU students, faculty and staff that support learning opportunities and engagement. The use of the room shall be consistent with the educational mission of the University and with the general nature of the facility. Exception to these guidelines may be authorized by the University Librarian, the Head of the Learning Commons & Branch Libraries, the Deputy University Librarian, or appropriate designee.
General Policy for Use of the Room
The academic work of the University shall hold a primary place in the use of the room and all uses for purposes other than the University's academic activities must be arranged so as not to hinder or adversely affect the academic activity.
University facilities shall not be used to promote a political, economic, social or religious cause unless a university group sponsors the cause. No commercial activities shall be permitted without prior permisson from Learning Commons staff.
Specific Policies
Information on room descriptions and setups and available technology can be found on the Learning Commons Conference Rooms page, which also links to the conference room calendar and the conference room request form. The sponsoring group must be an ODU department, campus office, or an ODU student organization registered with the Office of Leadership and Student Involvement. A reservation is required for programs in the conference rooms and requests are submitted through the online form which insures that all needed information is provided. Room requests will be confirmed or denied by Learning Commons staff after determining room availability.
Food and drink are permitted in the room. The requester is responsible for making arrangements with Catering Services for delivery and for ensuring that all remaining food and drink is picked up or disposed of properly by the end of the event. The requester is expected to return the room to its original condition.
The library does not loan equipment or provide staff to operate equipment for programs in the conference rooms. Equipment may be obtained from other sources such as Classroom Central or other University departments. The requestor is responsible for the reservation, delivery, and return of equipment for events.
The room is not available for use during times the library is closed or when staff is not available. The Dean of Libraries, or designee, is the only person who has the authority to alter the opening and closing times of the facility.
No more than four Activity Hour requests (e.g. Tuesdays and Thursdays 12:30pm-1:30pm during the fall and spring) will be considered for the upcoming semester. For example, during the fall semester you can only submit four Activity Hour reservation requests for the spring semester. If you have more than four Activity Hour requests you will need to submit the remaining requests at the beginning of the spring semester.
Abuse of these policy requirements may result in loss of room use privileges.
Last updated: 6/26/24 TAH