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ODU Libraries Policies & Guidelines

This is where you will find links to the Libraries policies and guidelines related to our services, spaces, collections, and more

General Information

Old Dominion University Libraries offer convenient and efficient room reservation services to support academic and collaborative activities. The policies in this section will help you understand how to reserve these spaces and the rules for their use. Use of all Libraries spaces are subject to the Code of Student Conduct and the Policy for Use of Libraries Spaces below.

Policy for Use of Libraries Spaces

INTRODUCTION

The purpose of this policy is to provide guidelines on the use of spaces within ODU Libraries for exhibits, student art shows, performances, receptions and other events that are not organized or sponsored by the Libraries.

DEFINITIONS

  • Event: includes but is not limited to exhibits, student art shows, performances, and receptions
  • ODU Libraries: ODU Libraries includes Perry Library, Diehn Composers Room, Hofheimer Art Library, and Brickell Medical Sciences Library
  • Libraries spaces: includes Perry Library's first floor academic lounges, gallery and third floor atrium, the Diehn Composers Room and Music Library, Hofheimer Art Library, and Brickell Medical Sciences Library. Learning Commons Conference Rooms, Collaboration Rooms, and Instruction Room are subject to additional policies and procedures administered by the Head of Learning Commons and Branch Libraries (LC Conference Rooms, Collaboration Rooms) and the Head of Libraries Education and Assessment (Instruction Room).

SCOPE

This policy encompasses spaces in the Old Dominion University Libraries as listed above and is consistent with University Policy 3200: Use and Keying of Facilities and Grounds.

POLICY

The ODU Libraries are the center of the University's intellectual, cultural and social life. The Libraries, therefore, welcome requests by individuals and groups to hold events and/or display creative works and cultural artifacts in various formats within spaces at the Libraries.

Requests to use spaces within ODU Libraries must be directed to the Library Administration Office. Library Administration reserves the right to approve or decline requests. If a request is approved, the Libraries grant use of space only. All costs associated with events are the sole responsibility of the requestor. The Libraries will not provide financial, logistical or administrative support for events. Examples include but are not limited to paying for and/or coordinating event staff, security, information technology support, marketing, catering, parking, setup, tear-down, and housekeeping.

All items placed in the Libraries are done so at the owner's risk. The exhibitor assumes full responsibility for loss or damage to art works or other artifacts being exhibited or displayed in the Libraries. The Libraries do not assume responsibility for loss, theft or damage to any items being exhibited or displayed, and cannot be responsible for reimbursement or replacement of any items. The Libraries does not insure any exhibits and encourages the exhibitor to obtain a rider on their own insurance policy for the duration of the exhibit. The Libraries do not engage in the sale of creative works or in referral for sales.

Receptions must take place within posted hours at the venue where located. If the location is Perry Library, caterers and/or other delivery services must enter and exit through the loading dock entrance. No red wine, red punch or blue punch may be served at events taking place within the Libraries.

Additional guidelines apply for exhibits and events in the Perry Library Gallery. Please see the Perry Library Gallery Policy for details. 

Use of alcohol at receptions and all other events taking place within the Libraries is governed by Old Dominion University Policy #6603: Drug and Alcohol Policy.

Related University Policies

Last updated: 6/26/24 TAH  

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